Safe Hands - Privacy Notice

The England and Wales Cricket Board Limited (ECB) is the national governing body for cricket, the operator of The Hundred, runs We Are England Cricket Supporters and operates numerous programmes to support recreational cricket.
Under data protection law, it is important that we provide you with certain details concerning how your personal data will be used and protected.

More details of how we use and protect your personal data, as well as your rights in respect of it and how to exercise them are in our Privacy Policy, which you can find or by clicking here or at www.ecb.co.uk/privacy. Specific information that applies to you and others whose information you provide is shown below.

Name(s) of data controller(s)	The England & Wales Cricket Board Limited
Contact details	Mail:            England and Wales Cricket Board                     Lord’s Cricket Ground                     London NW8 8QZ Email:          [e-mail] Phone:         [phone] Website:      www.ecb.co.uk
Categories of personal data	For administrators Name Contact details (eg telephone number(s), email address(es)) Name of Club(s) Role(s) at Club(s) ECB account log in credentials Direct marketing preferences Date of birth Gender For those offered a role  Name Contact details (eg telephone number(s), email address(es)) Name of Club(s) Role(s) offered Date role(s) offered Invitation status for each role ECB account log in credentials Direct marketing preferences Gender Date of birth Date role(s) accepted / declined For those accepting a role Name Contact details (eg telephone number(s), email address(es)) Name of Club(s) Invitation status for each role Role(s) accepted Date role(s) accepted ECB account log in credentials Direct marketing preferences Gender Date of birth DBS status and renewal date Qualifications held / safeguarding course details
Sources of personal data	For administrators You Your Club(s) Other cricket organisation(s) such as County Board(s), cricket foundation(s) (in each case, where applicable) The ECB Insurers Legal and other professional advisers Regulators For those offered / accepting a role You Your Club(s) Other cricket organisation(s) such as County Board(s) and cricket foundations (in each case, where applicable) The ECB Disclosure and Barring Service (for applicable roles) Insurers Legal and other professional advisers Regulators Law enforcement officers (as applicable)
Automated decisions	None
Purposes of processing	For administrators The ECB will process your personal data for the purposes of: Administration.  Administration of your ECB account and of the Safe Hands programme including obtaining insurance and dealing with Disclosure and Barring Service obligations Legal compliance Dealing with any complaints or claims Safeguarding For those offered a role The ECB will process your personal data for the purposes of: Administration.  Administration of your ECB account and of the Safe Hands programme including verifying your eligibility Legal compliance Dealing with any complaints or claims Safeguarding For those taking up a role The ECB will process your personal data for the purposes of: Administration.  Administration of your ECB account and of the Safe Hands programme including obtaining insurance, verifying your eligibility for the role and dealing with Disclosure and Barring Service requirements Education and training.Includes ensuring you have the correct qualifications for the role Record keeping. Includes compiling a register of those taking up roles within the cricket network Diversity monitoring. Diversity monitoring and compliance (such as in respect of ethnicity, gender, race, age and disability) and providing equal opportunities Quality and improvement monitoring Direct marketing Legal compliance Dealing with any complaints or claims Safeguarding
Who we will disclose your personal data to	For administrators  Your Club(s) Other cricket organisation(s) such as County Board(s),  cricket foundation(s) (in each case, where applicable) Disclosure and Barring Service (where applicable) Insurers Legal and other professional advisers Regulators (where relevant) Law enforcement agencies (where relevant) Those involved in safeguarding matters  such as the Local Authority Designated Officer (LADO), external safeguarding panels and safeguarding support services (where relevant) For those offered a role Your Club(s) Other cricket organisation(s) such as County Board(s), cricket foundation(s) (in each case, where applicable) Insurers Legal and other professional advisers Regulators (where relevant) Law enforcement agencies (where relevant) Those involved in safeguarding matters such as the Local Authority Designated Officer (LADO), external safeguarding panels and safeguarding support services (where relevant) For those accepting a role Your Club(s) Other cricket organisation(s) such as County Board(s) , cricket foundation(s) (in each case, where applicable) Disclosure and Barring Service Insurers Legal and other professional advisers Regulators (where relevant) Law enforcement agencies (where relevant) Those involved in safeguarding matters such as the Local Authority Designated Officer (LADO), external safeguarding panels and safeguarding support services (where relevant)
Legal basis for processing your personal data	The legal basis for the collection and processing of your personal data is: administration: that it is necessary to fulfil the contract that you or your Club / other cricket organisationare going to enter into or have entered into with us or which you are entering into with another cricket organisation; and/or that we have your consent; and/or that it is necessary for the establishment, exercise or defence of legal claims. diversity and inclusion monitoring: that it is necessary for us to comply with the law or that it is necessary for the purposes of quality of opportunity. statistical analysis and benchmarking: that it is in our legitimate interests and those of other cricket organisations to analyse and assess  statistics to understand and improve standards in cricket or that it is necessary for scientific or historical research or statistical purposes. safeguarding: that it is necessary to protect an individual from neglect or physical, mental or emotional harm or to protect their physical, mental or emotional well-being. direct marketing: that we have your consent in all other cases: that it is necessary for the purposes of measures designed to protect the integrity of sport and/or that it is necessary for our legitimate interests which are to regulate the sport of cricket, to uphold standards and ensure the reputation of cricket is enhanced and  this  does  not prejudice  or harm your  rights  and  freedom  and/or that it is necessary for the establishment, exercise or defence of legal claims
Your right to withdraw consent	Where you have given your consent to any processing of personal data you have the right to withdraw that consent at any time.  If  you do, it  will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.
Location of your personal data	We will normally keep your personal data within the United Kingdom or the European Economic Area. However, we may transfer relevant personal data to our service providers in the US or India for issue tracking, helpdesk support and system development. In each case, we will ensure that the appropriate safeguards are in place to ensure adequate protection of your personal data, which will usually be Standard Contractual Clauses as approved for use by the United Kingdom.
How long we will keep your personal data	We will normally keep your personal data for 2 years after our last engagement with you. In the case of personal data relating to safeguarding matters, we may keep the personal data for up to 10 years but may keep it for longer if we believe there remains a safeguarding risk.
Your rights in respect of your personal data	You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.
Complaints	If you have any concerns or complaints about how we are handling your data please do not hesitate to get in touch by emailing us at [e-mail] or by calling 020 7432 1200. You can also contact the Information Commissioner’s Office.