Verifying an applicant's ID

Unlike initiating DBS applications, which is restricted to the Verifier's Organisation (whether Club or County etc), an ID verifier can verify any applicant's documents, regardless of their Club or County affiliation.

ID Verification needs to take place during a face-to-face meeting between the Verifier and applicant. It is the applicant's responsibility to contact the Verifier to arrange this following submission of their application.

The Verifier will need have a computer, laptop or mobile device to hand and the applicant will need to have the original copies of their selected forms of ID with them at the meeting.

Below is step-by-step guide to verifying an applicant's ID. It can also be found as a video tutorial on the ECB Disclosures portal at https://ecb.disclosures.co.uk

1. Once logged in to the DBS portal, go to Applications tab, then from the dropdown select ‘Manage ID Verification’.

2. You will then arrive at the Applicant Search - enter the applicant’s forename, surname and Application Reference Number (the applicant will provide this from their application confirmation email) and press ‘Search’.

3. The Portal will present the required application. Next, open the recorded by clicking on the name which is hyperlinked in blue and you will be presented with the option to carry out the ID Verification process.

4. Please login into your ECB Disclosures account and watch this video which talks through the steps of carrying out the ID verification:

For volunteer applications, the application will now be countersigned by Atlantic Data and dispatched to DBS.

For paid applications, the applicant will be sent an email with a link to pay for their application. Once they have paid the application will be dispatched to DBS.

IMPORTANT: It is very important for a Verifier to reject an application if it has been completed and submitted incorrect - ie, with a shortened/abbreviated or nickname, with a middle name missing, with a name with a spelling mistake.

All applicants MUST apply using their FULL Legal Name, so that the full and proper checks may be carried out by the Disclosure and Barring Service. If this is the case, the Verifier should initiate a new application for the applicant, in their full, legal name as it appears on their documents and advise ECB DBS Team so the incorrect application can be cancelled.

If a Verifier is unsure on whether to proceed with completing a verification process, contact ECB DBS Team directly for clarification.